California Pay Data Reporting

Pay data reports for Reporting Year 2025 are due May 13, 2026.

California law requires private employers of 100 or more payroll employees and private client employers of 100 or more labor contractor employees to annually report pay, demographic, and other workforce data to the California Civil Rights Department (CRD). This reporting is required under California Government Code section 12999.

The buttons below link to the pay data portal through which employers submit their data to CRD (Pay Data Portal), a handbook with information for submitting and certifying annual pay data reports to CRD (Handbook), a guide to using the pay data portal (User Guide), Excel templates that employers may use to submit their data (Excel Templates), examples of CSV submissions (CSV Examples), and answers to frequently asked questions (FAQ).