Large Employers, It’s Time to Report Your Annual Pay Data

SACRAMENTO – The California Civil Rights Department (CRD) today announced opening the pay data reporting portal for data from 2025. Under California law, private employers of 100 or more employees or workers hired through labor contractors are required to report pay, demographic, and other workforce data to the state each year. The deadline for employers to file with CRD is May 13, 2026.

“California continues to lead the fight against pay inequity,” said CRD Director Kevin Kish. “While our state’s gender wage gap is one of the lowest in the nation, there’s still more work to do to protect all our communities against unlawful pay discrimination. Large employers have an important role to play by submitting their data to us on time and conducting their own assessments to ensure compliance with the law.”

Annual Reporting

California collects pay data to encourage employers to conduct self-assessments of pay disparities, promote voluntary compliance with equal pay and anti-discrimination laws, and support state efforts to efficiently identify wage patterns and effectively enforce civil rights laws in the workplace. While California’s gender wage gap is one of the lowest in the nation, billions of dollars are lost to gender and racial pay gaps in California each year.

The state’s pay data shows that women and communities of color remain among the state’s lowest paid workers. For instance, according to pay data for 2023, even though there were fewer women (47%) in the workforce data, they made up a larger share of workers (54%) in the lowest pay range earning $32,239 or less. In addition, roughly 1 in 25 Latino workers, and 1 in 10 Black and Native American workers were in the top-earning positions.

Fighting for Fair Pay

CRD continues to tackle pay and other related forms of discrimination across the state, including through ongoing efforts to ensure compliance with the state’s pay data reporting program. Last year, CRD released statewide data on gender and racial pay disparities for 2023. The department also reached a settlement with Whole Foods over allegations that a worker’s pregnancy accommodations were unlawfully ignored. In 2024, the department secured a $15 million settlement with Snapchat to resolve a more than three-year investigation over claims of employment discrimination, equal pay violations, and sexual harassment and retaliation. In 2023, CRD obtained a nearly $100,000 settlement against Cambrian Homecare to resolve repeated alleged failures to report pay data to the state and ensure compliance with California’s pay data reporting laws.

If you or someone you know has been the victim of discrimination, CRD may be able to assist you through its complaint process. The department also provides general information and factsheets online about civil rights protections for members of the public, including with respect to employment discrimination.

You can go to the department’s website to read more about pay data reporting results from 2020 through 2023. CRD’s website also has general information on California’s pay data reporting process. CRD is also hosting a webinar on pay data reporting requirements on Wednesday, February 11 at 11 AM PT.

The California Civil Rights Department (CRD) is the state agency charged with enforcing California’s civil rights laws. CRD’s mission is to protect the people of California from unlawful discrimination in employment, housing, public accommodations, and state-funded programs and activities, and from hate violence and human trafficking. For more information, visit calcivilrights.ca.gov.

View Press Release (PDF) Large Employers, It’s Time to Report Your Annual Pay Data